Short Answer (Citable)

What a Quotation Request Should Include

A quotation is only as accurate as the brief behind it. The most common reason quotes come back as ranges is missing information, and the most common reason quotes change after sampling is a brief that did not match the final specification. Investing ten minutes in the request saves a week of back-and-forth later.

• Product type: down jacket, puffer jacket, or other insulated garment
• Design reference: tech pack, sketches, photos, or a reference garment description
• Materials: shell fabric, lining, fill type and fill power, zippers, and trims
• Quantity: target order size per style, which drives the pricing tier
• Size range and size ratio: the sizes to produce and their proportions
• Destination: country and port or city, so freight can be included in the estimate

If you have a tech pack, send it. If you do not, send reference images and as much specification as you have, and Ginwen will develop the missing details during the feasibility review. A complete tech pack gets the fastest and most accurate quote; a reference-based brief gets a solid estimate that is confirmed after sampling.

The quantity matters more than most buyers expect. Pricing at Ginwen is tiered by quantity: the unit price at 50 pieces per style differs from the price at 500 pieces. Stating a realistic target quantity means the quote reflects the tier you will actually order.

The Information Checklist

Use the table below as a checklist when preparing your quotation request. Each item either affects the price directly or affects the time needed to quote accurately.

The checklist also includes items that do not change the price but change the quotation's usefulness: your target price range, your launch date, and your expected order timeline. These let Ginwen flag conflicts early, such as a target price below what the specification can support, or a launch date that requires air freight.

Nothing on this list is mandatory to start a conversation. A first inquiry with partial information is fine; the sales team will ask for what is missing. But the closer your first message is to the full checklist, the closer the first quote is to the final price.

It is also worth stating whether you are comparing suppliers, because a quotation prepared for a competitive comparison is formatted differently from one prepared for a committed project. Knowing the context lets the sales team set the right level of detail and flag which parts of the quote are firm and which are indicative.

How to Submit Your Inquiry

Ginwen accepts quotation requests through the contact page on the website and directly by email. Both routes reach the same sales team, and both are answered on the same timeline. The format matters more than the channel.

1. Write a short introduction: who you are, your market, and the product you want to develop
2. Attach the tech pack or reference images, with the key specifications listed in the message
3. State the target quantity per style and the size range
4. State the destination country and your preferred incoterm if you know it
5. Include your target price range and launch timeline if you have them
6. Send the inquiry and expect a first response within one working day

A well-structured inquiry gets a faster and more useful response because the sales team can act immediately instead of requesting missing pieces one by one. The introduction also helps the team route you to the right account manager and prepare the right product references.

If your inquiry includes a confidential design, it is treated as confidential. Ginwen signs NDAs on request before sharing technical details or receiving proprietary specs, and the standard process for sensitive projects is agreed at the start of the conversation.

What a Detailed Quotation Includes

A professional quotation from Ginwen is itemized so you can see exactly what you are paying for and compare suppliers fairly. A single line-item quote for a down jacket is a warning sign; the factory should know the cost of every component.

• Fabric: shell and lining materials by type and quantity
• Fill: down fill power and weight, or synthetic fill specification
• Trims and hardware: zippers, buttons, snaps, cords, and labels
• Labor: cutting, sewing, filling, and finishing
• Packaging: polybags, cartons, and packing materials
• Sample fees: the $50 to $200 per sample range, credited against the first bulk order
• Payment terms: 30 percent deposit and 70 percent balance before shipment

The itemized breakdown does two things. It shows you where the cost sits, so you can make informed trade-offs, and it demonstrates that the factory understands the product. A factory that cannot break down a down jacket cost does not understand down jackets.

Your quotation also includes the timeline: 7 to 14 days for sampling, 25 to 40 days for bulk production, and the freight estimate for your destination. The complete picture, price and schedule together, is what lets you plan the launch.

How Pricing Is Calculated

Understanding the cost structure helps you evaluate the quote and make specification choices that fit your budget. The table below shows the main cost components and how they respond to specification changes.

Fill is usually the most expensive material in a down jacket, which is why fill specification choices have the largest effect on price. A 700 fill power down with 200 grams of fill costs significantly more than a 550 fill power with 150 grams, and the warmth difference may not matter for your product's use case.

When a quotation exceeds your target, the fastest levers are usually fabric grade, fill specification, and trim selection, not labor. The sales team can model alternatives and show the price impact of each change before you commit, so the specification and the budget are aligned before sampling.

The quotation is valid for a defined period, typically 30 days, because material prices and capacity change with the market. If you plan to order later in the season, ask for the validity period in writing and confirm the price before it lapses.

What Happens After You Receive the Quotation

Receiving the quotation is not the end of the process; it is the start of the development phase. The standard sequence after the quote is predictable, and knowing it helps you plan the calendar.

1. Review the quotation and confirm the specification, quantity, and timeline with the sales team
2. Place the sampling order and pay the sample fee, which ranges from $50 to $200 per sample
3. Receive the development sample in 7 to 14 days and review the fit and details
4. Approve the sample or request revisions within the agreed window
5. Confirm the bulk order with the 30 percent deposit, which reserves production capacity
6. Production runs for 25 to 40 days with milestone reports, followed by inspection and shipment

The quotation states which parts of this sequence are included in the quoted price and which are quoted separately, such as freight and third-party inspection. Confirm these boundaries when you accept the quote, so there are no surprises at invoicing.

If the quotation is higher than expected, do not abandon it silently. The itemized breakdown shows where the cost sits, and the sales team can adjust the specification to fit the budget. Most quotes can be brought within range with a few informed changes.

Common Mistakes to Avoid When Requesting a Quote

The quotation process is faster and more accurate when you avoid a handful of predictable mistakes. Most of these cost nothing to fix and save real time on every inquiry.

• Sending a vague brief: "a down jacket" produces a range, not a price; include specifications
• Omitting the quantity: pricing is tiered, so the quote cannot be firm without a target volume
• Understating the destination: freight is a major cost line, and it cannot be estimated without a country
• Changing the specification after the quote: every change restarts the pricing, so freeze the spec before asking
• Ignoring the MOQ: prices quoted for 500 pieces do not apply at 50; the 50-piece MOQ per style sets the floor
• Requesting multiple quotes with different specs: compare like for like, or the comparison is meaningless

The single most effective habit is to treat the first inquiry as a complete brief. A buyer who sends a full tech pack, quantity, and destination on the first message typically receives a firmer quote in half the time of a buyer who sends a one-line request and answers questions for a week.

Ginwen's sales team responds to every inquiry within one working day, and complete briefs move straight to the quotation desk. The goal of the process is a quotation you can plan a launch around, and the process is designed to get you there as quickly as the information allows.